Privacy Policy

1. WHO WE ARE

Innoscientica is a research and scientific consultancy providing research, academic, scientific, publication, institutional and related professional services.

For the purposes of applicable Indian data-protection laws, Innoscientica may act as the entity determining the purposes and means for processing personal data collected through the Website.

Data Controller / Data Fiduciary:

INNOSCIENTICA RESEARCH PRIVATE LIMITED CIN: U74909PN2025PTC241889 Registered / Principal Office:

Flat No. 203, A Wing, Sai Shraddha Apartment, Ambegaon BK, Haveli, Pune, Maharashtra – 411046, India.

Email: admin@innoscientica.com

Website: https://innoscientica.com

Where Innoscientica processes personal data on behalf of a client or institution pursuant to a separate engagement, the applicable contractual arrangement may determine the respective responsibilities of Innoscientica and that client/institution.

2. INFORMATION WE COLLECT

We collect only such information as is reasonably necessary for the purposes described in this Privacy Policy.

Depending upon how you interact with the Website, the information we may collect includes:

2.1 Information You Provide Directly

When you contact us, submit an enquiry or request our services, we may collect:

Full name;
Email address;
Mobile or telephone number;
Organisation, university, hospital, institution or company name;
Professional designation or academic status;
Area of research or professional interest;
Nature of the research enquiry;
Information relating to a proposed research project;
Information contained in documents or materials voluntarily submitted to us;
Details relating to requested services;
Communication history and correspondence with us; and
Any other information you voluntarily provide.

2.2 Information Collected Through Website Use

When you access the Website, certain technical information may be collected automatically, including:

IP address;
Browser type and version;
Device type;
Operating system;
Approximate geographic location derived from technical information;
Date and time of access;
Pages visited;
Referring website or source;
Website interaction information; and
Technical logs and diagnostic information.

Such information may be collected through server logs, cookies, analytics tools and similar technologies.

2.3 Information You Should Not Submit Through General Website Forms

Unless specifically requested through an appropriately secured channel, you should not submit:

Patient-identifiable information;
Medical records;
Health information relating to identifiable individuals;
Government-issued identification documents;
Financial account credentials;
Passwords;
Confidential institutional records; or
Other sensitive or highly confidential information.

Where a particular research engagement requires such information, appropriate contractual, technical and organisational safeguards may be established separately.

3. INFORMATION COLLECTED THROUGH CONTACT AND ENQUIRY FORMS

If you submit a contact, consultation, collaboration, partnership, career or research enquiry form, Innoscientica may collect the information requested in that form.

We use such information to:

Respond to your enquiry;
Understand your research or professional requirements;
Assess whether our services are appropriate for your requirements;
Schedule consultations or meetings;
Provide information requested by you;
Prepare proposals or service-related communications;
Establish or manage a professional relationship; and
Follow up regarding your enquiry where reasonably necessary.

Submission of information through a Website form does not by itself create a professional engagement, research relationship, consultancy agreement or guarantee of service.

4. PURPOSES FOR WHICH WE USE PERSONAL DATA

Innoscientica may process personal data for legitimate and lawful purposes, including:

Responding to enquiries and requests;
Providing information regarding our services;
Communicating with prospective and existing clients;
Providing research and scientific consultancy services;
Preparing proposals, quotations, agreements and related documentation;
Managing consultations, meetings and appointments;
Processing payments and maintaining transaction records where applicable;
Administering events, webinars, workshops or programmes;
Managing institutional or research collaborations;
Improving the Website, services and user experience;
Maintaining Website security and preventing misuse;
Detecting, investigating and addressing technical or security incidents;
Complying with applicable legal and regulatory obligations;
Establishing, exercising or defending legal rights and claims;
Sending service-related communications;
Sending research, educational or marketing communications where permitted and appropriately consented to; and
Performing other purposes that are reasonably connected with the purposes communicated to you at the time of collection.

We will seek to avoid collecting or using personal data for purposes that are incompatible with the purpose for which it was originally collected, except where permitted or required by applicable law.

5. LEGAL BASIS AND CONSENT

Innoscientica will process personal data in accordance with applicable law.

Where consent is required, we will seek consent in an appropriate manner and provide information necessary for the individual to make an informed decision.

Where processing is permitted or required without consent under applicable law, Innoscientica may process personal data for such lawful purposes.

Where consent is relied upon, you may withdraw consent in accordance with the mechanism made available to you.

Withdrawal of consent will not affect the lawfulness of processing carried out before withdrawal.

Please note that withdrawal of consent may affect our ability to provide certain services or respond to certain requests where the relevant processing is necessary for that purpose.

The Digital Personal Data Protection Rules, 2025 contemplate clear, standalone and understandable notices identifying the personal data collected and the specified purposes for processing, together with accessible mechanisms for withdrawal of consent and exercise of rights.

6. SHARING AND DISCLOSURE OF PERSONAL DATA

Innoscientica does not sell or commercially trade your personal data.

We may disclose or provide access to personal data where reasonably necessary to fulfil the purposes described in this Privacy Policy.

This may include sharing information with:

6.1 Service Providers

Third-party service providers assisting us with:

Website hosting;
Cloud storage;
Email and communication services;
Website analytics;
Customer relationship management;
Payment processing;
Information technology;
Cybersecurity;
Scheduling and administrative services; and
Other services necessary for operating our business.

Such providers may process personal data only to the extent reasonably necessary for the services they provide and subject to appropriate contractual or other safeguards.

6.2 Clients, Institutions and Research Partners

Where necessary for a specific engagement and permitted by the applicable agreement, information may be shared with:

Universities;
Medical colleges;
Research institutions;
Corporate clients;
Research collaborators;
Professional consultants; or
Other authorised project participants.

We will seek to limit such sharing to information reasonably necessary for the relevant purpose.

6.3 Legal and Regulatory Disclosure

Personal data may be disclosed where required or permitted by applicable law, regulation, court order, governmental authority or lawful request.

6.4 Business Transactions

If Innoscientica undergoes a merger, restructuring, acquisition, transfer of business or similar transaction, personal data may be transferred as part of that transaction, subject to applicable law and appropriate safeguards.

7. RESEARCH AND CONFIDENTIAL INFORMATION

Innoscientica may receive information relating to research projects, manuscripts, proposals, academic work, institutional projects or scientific activities.

Where such information is provided as part of a professional engagement, its use will generally be governed by the applicable engagement terms, confidentiality obligations and contractual arrangements.

The Website should not be used as a substitute for a secure research-data transfer system.

Where a research project involves identifiable human participants, patient information, health information or other regulated or confidential research data, additional contractual, ethical, technical and organisational requirements may apply.

8. DATA RETENTION

Innoscientica will retain personal data only for as long as reasonably necessary to fulfil the purpose for which it was collected, to provide services, maintain appropriate business and transaction records, comply with applicable legal obligations, resolve disputes, enforce agreements or establish, exercise or defend legal claims.

The retention period may therefore vary depending upon:

The nature of the information;
The purpose for which it was collected;
Whether an ongoing relationship exists;
Contractual obligations;
Applicable legal requirements;
Accounting and taxation requirements;
Dispute or litigation requirements; and
Legitimate business and security requirements.

When personal data is no longer required, Innoscientica will take reasonable steps to delete, anonymise or otherwise dispose of it, subject to applicable legal and operational requirements.

9. DATA SECURITY

Innoscientica takes reasonable technical and organisational measures designed to protect personal data against unauthorised access, loss, misuse, alteration, disclosure or destruction.

Depending on the nature and sensitivity of the information, safeguards may include:

Access controls;
Authentication mechanisms;
Role-based access;
Secure hosting arrangements;
Encryption or equivalent safeguards where appropriate;
Security monitoring;
Backup and recovery mechanisms;
Confidentiality obligations for personnel and service providers; and
Periodic review of security practices.

However, no internet transmission, electronic storage system or digital communication method can be guaranteed to be completely secure.

Accordingly, while we take reasonable precautions, Innoscientica cannot guarantee absolute security of information transmitted through the Internet.

The DPDP Rules, 2025 provide for reasonable security safeguards and prescribe measures concerning security safeguards and personal-data breaches.

10. PERSONAL DATA BREACHES

If Innoscientica becomes aware of a personal data breach affecting personal data processed by us, we will assess the incident and take appropriate steps in accordance with applicable law.

Where notification to affected individuals or a competent authority is legally required, Innoscientica will provide such notification in the manner and within the timeframe prescribed by applicable law.

11. COOKIES AND ANALYTICS

The Website may use cookies, pixels, tags, scripts or similar technologies.

These technologies may be used to:

Operate essential Website functions;
Remember preferences;
Understand how visitors use the Website;
Analyse Website performance;
Detect technical issues;
Improve user experience; and
Measure marketing or communication effectiveness where applicable.

We may use third-party analytics or similar services, such as Google Analytics or equivalent tools, depending upon the Website configuration.

Such third parties may collect information in accordance with their own privacy policies.

You may be able to control or restrict cookies through your browser settings or through a cookie-management mechanism provided on the Website.

For more information, please refer to our Cookie Policy.

12. MARKETING COMMUNICATIONS

Where permitted by applicable law, Innoscientica may send information regarding:

Research updates;
Events;
Webinars;
Publications;
Educational resources;
Services;
Institutional programmes; and
Other relevant communications.

Where consent is required, we will seek appropriate consent.

You may opt out of non-essential marketing communications by using the unsubscribe mechanism included in the communication or by contacting us.

Opting out of marketing communications will not prevent us from sending essential service-related, transactional or administrative communications where necessary.

13. THIRD-PARTY WEBSITES AND SERVICES

The Website may contain links to third-party websites, platforms, publications, social-media pages or services.

Innoscientica does not control the privacy practices of third parties.

Your use of such third-party services is subject to their respective terms and privacy policies.

We recommend reviewing the privacy policy of any third-party website before providing personal information.

14. YOUR RIGHTS

Subject to applicable law and its effective implementation, individuals may have rights in relation to their personal data, including rights concerning:

Access to information about personal data processed by us;
Correction of inaccurate or misleading personal data;
Updating personal information;
Erasure/deletion of personal data where applicable;
Withdrawal of consent where processing is based on consent;
Grievance redressal; and
Nomination or other rights available under applicable law.

The exact scope, conditions and manner of exercising these rights will be determined by applicable Indian law and regulations in force at the relevant time.

The DPDP framework recognises rights of Data Principals and provides mechanisms for exercising such rights and making grievances.

15. HOW TO EXERCISE YOUR RIGHTS

To exercise an applicable privacy right or submit a privacy-related request, you may contact us using the details provided below.

Privacy / Data Request Email: admin@innoscientica.com

Your request should contain sufficient information to enable us to:

Identify you;
Understand the nature of your request;
Locate the relevant information; and
Respond appropriately.

Where reasonably necessary, Innoscientica may request additional information to verify the identity or authority of the person making the request.

We will process legitimate requests in accordance with applicable law and within the applicable statutory or reasonable timeframe.

16. GRIEVANCE REDRESSAL

If you have a concern, complaint or grievance relating to the collection, use, disclosure, security or processing of your personal data, you may first contact Innoscientica through the details below.

Grievance / Privacy Contact:

Adv. Ajit Shinde Email: advajit.shinde@innoscientica.com Postal Address: Flat No. 203, A Wing, Sai Shraddha Apartment, Ambegaon BK, Haveli, Pune, Maharashtra – 411046, India.

Innoscientica will review and address privacy-related grievances in accordance with applicable law and its internal grievance process.

Where applicable law provides a right to approach the competent data-protection authority or adjudicatory body after following the prescribed grievance mechanism, nothing in this Privacy Policy prevents you from exercising that right.

17. CHILDREN'S PRIVACY

The Website is primarily intended for researchers, students, professionals, institutions and organisations.

We do not knowingly seek to collect personal data from children except where permitted and appropriately handled under applicable law.

If you believe that a child has provided personal data to us without appropriate authorisation, please contact us so that we can assess and take appropriate action.

Where the law requires verifiable parental or lawful guardian consent for processing children's personal data, Innoscientica will follow the applicable requirements.

18. INTERNATIONAL DATA TRANSFERS

Innoscientica may use service providers, technology platforms or cloud infrastructure that may involve processing or storage of personal data outside India.

Where personal data is transferred outside India, Innoscientica will undertake such transfer in accordance with applicable Indian law and any restrictions, safeguards or requirements applicable to such transfers.

19. DATA OF RESEARCH PARTICIPANTS AND PATIENTS

Innoscientica may, in the course of certain professional engagements, provide research or scientific support involving research data.

However, the general Website is not intended for the submission of identifiable patient or research-participant data.

You should not submit identifiable patient information through a general enquiry form or ordinary email unless specifically instructed by Innoscientica through an appropriate secure process.

Where Innoscientica is engaged for a research project involving human participants, the parties may enter into additional agreements addressing confidentiality, data protection, ethics, data processing, security and other applicable requirements.

20. CHANGES TO THIS PRIVACY POLICY

Innoscientica may update this Privacy Policy from time to time to reflect:

Changes in our services;
Changes to the Website;
Changes in technology;
Changes in our data-processing practices; or
Changes in applicable laws, rules or regulatory requirements.

The updated version will be published on this page with the revised “Last Updated” date.

Where required by applicable law, we will provide additional notice or obtain consent for material changes.

21. APPLICABLE LAW AND REGULATORY FRAMEWORK

This Privacy Policy is intended to operate in accordance with applicable laws of India and governed by the Courts of law, Pune only.

Depending upon the nature of the processing and the services involved, applicable legal requirements may include the:

Digital Personal Data Protection Act, 2023;
Digital Personal Data Protection Rules, 2025, as applicable and when their respective provisions come into force;
Applicable provisions of the Information Technology Act, 2000 and rules made thereunder, to the extent applicable; and
Other applicable Indian laws, regulations, notifications and governmental directions concerning privacy, data protection, cybersecurity and electronic communications.

The DPDP Rules, 2025 were notified by the Ministry of Electronics and Information Technology on 13 November 2025 and establish a phased commencement framework.

Nothing in this Privacy Policy is intended to exclude, restrict or contract out of any mandatory right or obligation under applicable law.

22. CONTACT US

For questions, requests or concerns regarding this Privacy Policy or the processing of your personal data, please contact:

INNOSCIENTICA RESEARCH PRIVATE LIMITED CIN: U74909PN2025PTC241889 Privacy / Grievance Contact: Adv Ajit Shinde Email: Advajit.shinde@innoscientica.com Phone: +91 98604 51777 Postal Address: Flat No. 203, A Wing, Sai Shraddha Apartment, Ambegaon BK, Haveli, Pune, Maharashtra – 411046, India.